An auto reply helps you answer all your business emails while you are enjoying your vacation. However, setting up an auto reply in Outlook for the first time can be a touch annoying and complicated. So, to make the task easy, you can use a tool dubbed Kutools for Outlook which will help you easily set up auto replies.
Kutools will simplify your daily Outlook communication by adding lots of handy features. With the tool you can easily set up auto reply, forward multiple emails with a single click, reduce unwanted messages in your inbox, and automatically add cc/bcc to every email you send.
Set up auto reply in Outlook 2010 and 2013 with Kutloos
- Open Microsoft Outlook and click Kutools > Reply > Auto Reply Manager
- From the Auto Reply Manager dialog box, check for the email account you want to reply. Modify the auto reply subject prefix and the content
- Now click on the Ok button
- Click on Kutools > Reply > Enable Auto Reply and enable ‘auto reply’
Now, every time you receive a new email, Outlook will automatically send the reply you’ve set as your auto reply to the sender.
You can also set up auto reply in Outlook by creating a rule. Rules in Microsoft Outlook allow you to manage emails coming in your inbox. You can set rules based on the words in the subject line or by sender’s name.
For Outlook 2010 and 2013
- Create new message with subject and body you want to send auto reply
- Click File > Save As
- From the Save As dialog box, select Outlook Template from the Save as type drop-down list and click on the Save button
- Click on Home > Rules > Manage Rules & Alerts
For Outlook 2007
- Click Tools > Rules and Alerts
- From the Rules and Alerts dialog box, click New Rule
- From the Rules Wizard dialog box, select Start from a blank rule option, check messages when they arrive and click Next button
- Now select Where my name is in the Top box in Outlook 2007 and again click Next
- Using a specific template from Select action check reply using a specific template and click on specific template from the Edit the rule description box
- From the Select a Reply Template dialog box, select User Template in File System and look in the drop-down list. Select the template which you had created before and click Open. Now clickNext when it returns to the previous Rules Wizard dialog box
- Click Next button in the next Rules and Wizard dialog box
- In the Specify a name for this rule box, type a name for your auto reply and click Finish
- Check Create this rule on all accounts box, if you want to use this rule for all email accounts
- Now you will be returned to the Rules and Alerts dialog box, click OK
Congratulations, you’ve successfully learned how to create auto replies in Microsoft Outlook. Enjoy.